How can SharePoint improve your company’s collaboration?

Are you still organising, sharing, and editing your company files on a clunky, outdated legacy system? Or are you tired of emailing documents back and forth to get approvals? If so, your team is not reaping the real benefits of being more productive with SharePoint.

What is SharePoint?

According to Microsoft, SharePoint is cloud-based service, hosted by Microsoft, for businesses of all sizes. Instead of installing and deploying SharePoint Server on-premises, any business can subscribe to a Microsoft 365 plan or to the standalone SharePoint Online service. Your employees can create sites to share documents and information with colleagues, partners, and customers.

SharePoint is a cloud-based solution that allows business users to share documents and manage projects. It enables authorised users to open, review, edit, and share documents worldwide.

How can SharePoint improve your companies collaboration

But what does this really mean? SharePoint is a content management platform that encourages collaboration among teams, regardless of where they are in the world. It allows you to manage all your corporate, create websites and company intranets to keep your users informed on what’s happening, create business processes to automate some of your more mundane tasks and build customised apps that can help your teams become more productive.

Consider SharePoint your own content management system that can revolutionise how your organisation communicates, collaborates, and operates.

What are the key benefits of SharePoint?

There are a number of benefits that SharePoint has to offer your company, but we have only unpacked some of the key benefits to you and your team:

1)     Improved data management: Give access to data more efficiently, now employees can save data in a shared file that is accessible to anyone, whether they are sitting alongside you or at home.

2)     Regulatory compliance and cyber security: If you only allow authorised users to access data, SharePoint allows users to specify security settings that comply with their specific compliance regulations at every checkpoint. You can also set storage and auditing policies and actions to take when business records expire. This helps your organisation maintain compliance, all while controlling and managing business-critical information effectively.

3)     Increased productivity: Stop sending your employees down a rabbit hole to find a document, instead consolidate onto the SharePoint platform and organise each MS SharePoint site to include only the folders and subfolders you need.

4)     Improved internal communications: SharePoint allows its users to create an intranet where they, their collaborators, and even freelance clients can work securely on a file or document. A centralised admin will control access so that each user can seamlessly open, edit, and save files.

5)     Seamless integration: Not only can SharePoint online be accessed from any device, and allow you to collaborate with other team members, but SharePoint also integrates with Microsoft 365. By taking advantage of SharePoint’s ability to integrate with Microsoft 365, you can use Word, Excel, PowerPoint, or other products right from within SharePoint online, or from other collaboration tools, like Microsoft Teams, Video, Stream, OneDrive.

SharePoint gives you access to building and managing your company today and in the future, with employees at the office and working remotely. It allows your team to stay organised and always connected in one unified place.

What is the difference between SharePoint and OneDrive?

While both SharePoint and OneDrive are Microsoft products that allow for document storage, they serve different purposes and have distinctive features. OneDrive is an online folder system for file storage, but SharePoint includes other features such as collaboration, CMS, and more.

OneDrive is designed for individual use, with each user having their own personal storage space. It is perfect for storing personal documents or files that aren’t meant to be shared with others.

SharePoint, on the other hand, is designed for collaboration. It allows for creating sites and sub-sites within an organisation where files can be stored, organised, and shared.

Is SharePoint difficult to use?

It was believed to be slow and difficult to use, but the platform has transformed immensely. The platform is more user-friendly, faster, mobile-responsive, and aligns with what users are used to on the web. Users no longer need to struggle with slow load speeds and unreasonable limits. SharePoint is now better integrated with other Office 365 services, such as Teams and MS Flow, making it an integral part of digital transformation and improved collaboration.

Stay organised and connected in one place with SharePoint & Rito-Technologies

With Rito-Technologies we can help you and your team set up Microsoft 365 and SharePoint to improve your companies collaboration.


We are an experienced IT partner that can help you maximise your business output through Microsoft 365 and SharePoint. We enable our clients to optimise efficiencies with their IT Strategic Planning, which is guaranteed to increase your accessibility, productivity, and levels of communication with the right level of technology for business and potential customers.

With our free IT assessment, we can help you establish how you currently use IT in your business and the best IT solution for you. We can also identify areas for improvement as well as fill the gaps to present further opportunities for growth with an IT roadmap.

For more information about our IT assessment to help improve your company’s collaboration, get in touch with us at or call us on 010 213 7016 and we will gladly assist you.

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